Council Meeting

THAT the Open Meeting adjourn to Closed Meeting at 5:00 p.m. To receive information under the following exception: Municipal Act 239(2)(a),(b),(c),and (f), as well as 239(3.1). Municipal Act 239(3.1)(1) The meeting is held for the purpose of educating or training the members; Municipal Act 239(2)(a) the security of the property of the municipality or local board; Municipal Act 239(2)(b) personal matters about an identifiable individual, including municipal or local board employees; Municipal Act 239(2)(c) a proposed or pending acquisition or disposition of land by the municipality or local board; Municipal Act 239 (2)(f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

THAT Council approve the Minutes for June 19, 2024.

THAT the Court of Revision confirm the assessment schedule(s) as detailed in R. Dobbin Engineering Inc. report dated May 6, 2024, for the Rock Drain.

THAT the Court of Revision confirm the assessment schedule(s) as detailed in R. Dobbin Engineering Inc. report dated May 6, 2024, for the McKinnon Drain Extension, Van Aert Drain No. 1 and Van Aert Drain No. 1 Branch (2024).

THAT the Court of Revision adjourn.

THAT Council reconvene its regular meeting.

THAT Council receives this report and directs staff to award the Tender Contract MD06-2024 for the McKinnon Drain Extension, Van Aert Drain No. 1 and Van Aert Drain No. 1 Branch to Robinson Farm Drainage Limited in the amount of $356,671.00 (excluding HST).

THAT Council receives this report and directs staff to award the Tender Contract MD07-2024 for the Lockhart Drain “A” and “D” to Robinson Farm Drainage Limited in the amount of $473,351.00 (excluding HST).

THAT Council receive the Notice of Request for Drain Major Improvement of the Rollings Drainage Works, according to section 78(1.1) of the Drainage Act.

THAT Council appoints Spriet Associates Ltd. as engineer to the project.

THAT Council adjourn to sit as the Committee of Adjustment at 6:12 p.m.

THAT Application for Consent B16-2024, submitted under Section 53 of the Planning Act be GRANTED subject to the conditions outlined in the planners report.

THAT Application for Consent B17-2024, submitted under Section 53 of the Planning Act be GRANTED subject to the conditions outlined in the planners report. AND THAT a condition be added to describe property be maintained to municipal standards.

THAT Application for Consent B18-2024, submitted under Section 53 of the Planning Act be GRANTED by the Committee of Adjustment subject to the conditions outlined in the planners report.

THAT Committee of Adjustment adjourn at 6:33 p.m; AND THAT Council convene as a Public Meeting under the Planning Act.

THAT the Application for Minor Variance MV-11-2024, to permit a minimum setback from Springbank Road and a minimum exterior side yard setback of 7.0 m (22.97 ft), whereas Section 6.43 d) requires a minimum setback from Springbank Road of 14.0 m (45.93 ft) and Section 7.3.2 e) requires a minimum exterior side yard setback of 15.0 m (49.21 ft), and to permit a maximum accessory structure height of 6.0 m (19.69 ft) whereas Section 7.3.2 h) permits a maximum height of 5.5 m (18.04 ft) be GRANTED subject to the following condition: 1) The relief solely applies to the proposed detached garage, as shown on the site sketch submitted with the subject application. Reasons The intent of the Municipality of North Middlesex Official Plan is maintained; The intent of the Municipality of North Middlesex Zoning By-law is maintained; The variance is considered minor in nature; The variance is for the appropriate use and development of the lands.

THAT the Application for Minor Variance MV-12-2024, to permit a maximum accessory structure height of 8.4 m (27.56 ft), whereas Section 7.3.2 h) permits a maximum accessory structure height of 5.5 m (18.04 ft), and to vary the LOT OF RECORD definition to state “LOT OF RECORD shall mean a lot as defined in this By-law that was legally created prior to May 2, 2026. For the purposes of this definition, lots of record shall not include those lots on a registered plan of Subdivision which has been deemed not to be a registered plan of subdivision for the purposes of Section 50 (4) of the Planning Act, R.S.O., 1990, as amended.” be GRANTED subject to the following conditions: 1) The relief solely applies to the proposed detached storage shed, as shown on the site sketch submitted with the subject application. 2) A Development Permit issued as deemed necessary by the Ausable Bayfield Conservation Authority, to the satisfaction of the Chief Building Official. Reasons The intent of the Municipality of North Middlesex Official Plan is maintained; The intent of the Municipality of North Middlesex Zoning By-law is maintained; The variance is considered minor in nature; The variance is for the appropriate use and development of the lands.

THAT Council receive the report for information for Zoning By-law Amendment ZBA-13-2024, which proposes to rezone the severed lot of Consent B9-2024 to ‘Agricultural Small Holding (AG1) Zone’ to recognize the residential use of the lands; and to rezone the retained lands to ‘General Agricultural Exception (A1-107) Zone’ to prohibit the establishment of new dwellings and recognize a reduced lot area of 19.27 ha (47.62 ac) on the remnant farm parcel be APPROVED and that a By-law be passed in open session.

THAT Council receive the report for information for Zoning By-law Amendment ZBA-14- 2024; AND THAT a By-law be provided in the By-laws section of this Agenda for APPROVAL of ZBA-14-2024 which proposes to rezone the property from ‘General Agricultural Exception 71 (A1-71(t)) Zone’ to ‘General Agricultural Exception 71 (H)(A1-71) Holding Zone’ for property with a municipal address of 35582 Bullock Road, legally described as Part of Lot 4 and Lot 5, Concession 24, in the geographic Township of McGillivray, Municipality of North Middlesex.

THAT Council receive the report for information for Zoning By-law Amendment ZBA-15- 2024; AND THAT a By-law be provided in the By-laws section of this Agenda for APPROVAL of ZBA-15-2024 which proposes to rezone Severed Lot #1’ from ‘Restricted Agricultural (A2) Zone’ to ‘Hamlet Residential Exception 10 (RH-10) Zone’; and to rezone ‘Severed Lot #2’ from ‘Restricted Agricultural (A2) Zone’ to ‘Hamlet Residential Exception 11 (RH-11) Zone’; and to rezone the ‘Retained Lot’ from ‘Restricted Agricultural (A2) Zone’ to ‘Restricted Agricultural Exception 5 (A2-5) Zone’ for property legally described as Part of Lot 28, Concession 2, Parts 2 and 4 on Plan 331 and Parts 1, 2, 4 and 5 on Registered Plan 33R3444, geographic Township of East Williams, Municipality of North Middlesex, municipally known as 12096 Gale Road.

THAT Council receive the report for information for Zoning By-law Amendment ZBA-16-2024; AND THAT a By-law be provided in the By-laws section of this Agenda for APPROVAL of ZBA-16-2024 which proposes to rezone the property from ‘Community Use (I2) Zone’ to ‘Residential Density One (R1) Zone’ for property with a municipal address 179 Mill Street, Parkhill, legally described as Lot 5 to 6 on Plan 200, geographic Town of Parkhill, Municipality of North Middlesex.

THAT a recess be taken for 10 minutes, returning to Open Session at 7:30 p.m.

THAT Council receives the report to council “2024 Gravel Maintenance Program Update” for information.

THAT Council receives this report for information; AND THAT Council enter into a contract with GFL Environmental Inc. for the Parkhill Sewage Lagoon Dredging project at a cost of $1,961,635.67 (excluding HST); AND THAT Council enter into a contract with R.V. Anderson Associates Limited for site inspection and contract administration services for the Parkhill Sewage Lagoon Dredging project at a cost of $145,807.80 (excluding HST).

THAT Council receives this report for information; AND THAT Council enter into a contract with Birnam Excavating Ltd. for the Queen Street Watermain Phase 1 project at a cost of $2,544,518.91 (excluding HST); AND THAT Council enter into a contract with CIMA+ Engineering for site inspection and contract administration services for the Queen Street Watermain Phase 1 project at a cost of $265,639.00 (excluding HST).

THAT Council receive this report for information; AND THAT the cost of the Parkhill Sewage Lagoon cleanout be rated against the sewer servicing areas and shall be borne by those new users connecting to the Parkhill wastewater system in accordance with Part XII of the Municipal Act; AND THAT consideration be given to the first, second, third and final readings of By-law 064 of 2024, a by-law for the Parkhill Sewage Lagoon Cleanout Wastewater Charges which outlines the charges to the benefitting lands for the removal of sludge within the Parkhill Sewage Lagoon.

THAT Council award Four Seasons Fashions, Gifts & Home Decor located at 214 Parkhill Main Street St, Parkhill, ON with $553.09 upon completion of their proposed Beautification project as per the Municipality’s Community Improvement Plan.

THAT Council approve the request from the Parkhill Agricultural Society to waive the $175 road allowance work permit fee for the August 10-11, 2024 road closure for the Parkhill Fair.

THAT mosaic be approved for mounting on the pavilion in Ailsa Craig.

THAT By-laws 058 of 2024, 059 of 2024,060 of 2024, 061 of 2024, 062 of 2024, 063 of 2024,and 064 of2024 be read a first and second time.

THAT By-laws 018 of 2022, 044 of 2024, 058 of 2024, 059 of 2024,060 of 2024, 061 of 2024, 062 of 2024, 063 of 2024, and 064 of2024 be read a third and Final time.

THAT the Open Meeting adjourn to reconvene the Closed Session.

THAT the Open Meeting reconvene at 10:23 with the following rise and report: The Meeting was extended beyond curfew to complete the Agenda. Previous Meeting Minutes were approved and filed.

That the Meeting adjourn at 10:24