Council Meeting

That the attached minutes be approved as presented

THAT Council accept the presentation as information.

THAT Council award the 2024-2025 snow removal tender to All Seasons Maintenance and Landscaping for the amounts listed in this report for the Shared Services Centre and the Parkhill Fire and Paramedic Station; AND THAT Council award the 2024-2025 snow removal tender to All Care Tree Maintenance for the amounts listed in this report for the Parkhill Arena, Parkhill Community Centre, Parkhill Medical Centre, West Williams Community Hall, Ailsa Craig Library and the Ailsa Craig Recreation Centre; AND THAT Council authorize the Director of Community Services to enter a one-year contract with both parties for snow removal services.

THAT Council award Gokstorp Farms, with $5,000 upon completion of their proposed rural economic development project as per the Municipality’s Community Improvement Plan.

THAT the report entitled “2025 Regular Meeting Schedule” be received by Council; AND THAT the 2025 Meeting Schedule, be approved.

THAT Council adjourn its Regular Meeting in order to sit as Committee of Adjustment under the Planning Act.

THAT the Application for Minor Variance MV-14-2024, to permit a portion of the proposed detached garage to be located in the front yard of the property, whereas Section 6.3.2 a) requires accessory structures to be located in a rear and/or side yard and to permit a maximum height of the proposed accessory structure, as measured from grade to peak, of 7.0 m (22.97 ft) whereas Section 6.3.3 a) and 13.2 i) permit a maximum height of 5.5 m (18.04 ft) as measured from grade to peak be GRANTED subject to the following condition: 1) The relief solely applies to the proposed detached garage, as shown on the site sketch submitted with the subject application. 2) The proposed accessory structure shall be one-storey.

That Committee of Adjustment adjourn and convene as a Public Meeting under the Planning Act.

THAT the request for the removal of a Holding provision for Block 9 on Plan 33M813, Subject to an Easement over Part 11 on 33R21183, as in ER144708, geographic township of Ailsa Craig, Municipality of North Middlesex be APPROVED as the application: satisfies the requirements of the Planning Act; is consistent with the Provincial Policy Statement, conforms to the Official Plans of both the Municipality of North Middlesex and the County of Middlesex and satisfies the requirements of the North Middlesex Zoning By-law.

THAT Council receive the report for information for Zoning By-law Amendment ZBA-21-2024, which proposes to rezone the ‘Retained Parcel’ of Consent B2-2024 to ‘General Agricultural Exception 111 (A1-111)’ and the ‘Severed Parcel’ of Consent B2-2024 to ‘General Agricultural Exception 112 (A1-112).’ AND FURTHER THAT the associated implementing by-law be APPROVED and read a first, second and third/final reading.

THAT Council adjourn to begin into the Court of Revision proceedings. AND THAT Councillor Cornelissen be appointed to the November 6, 2024, North Middlesex Court of Revision in place of the Deputy Mayor Hodgins.

THAT the Court of Revision confirm the assessment schedule(s) as detailed in R. Dobbin Engineering Inc. report dated September 4, 2024 for the Gilbert-Windsor Drain (2024) and that the assessments be accepted as presented.

THAT the Court of Revision confirm the assessment schedule(s) as detailed in R. Dobbin Engineering Inc. report dated September 13, 2024 for the Canada Company Drain North; AND THAT the assessments be accepted as presented.

THAT the Court of Revision adjourn.

THAT the regular meeting be reconvened.

THAT Council Receive the Notice of Request for Drain Minor Improvement for the Mud Creek Municipal Drain, according to section 78 of the Drainage Act; AND THAT Council appoints R. Dobbin Engineering Inc., as engineer to the project.

THAT Council receives this report and directs staff to award the Tender Contract MD09-2024 for the Canada Company Drain North to Van Bree Drainage and Bulldozing Limited the amount of $109,322.40 (excluding HST).

THAT Council receives this report and directs staff to award the Tender Contract MD10-2024 for the Gilbert-Windsor Drain Branch “A”, “D” and Main Drain to Robinson Farm Drainage Limited the amount of $199,596.00 (excluding HST).

THAT the Gym membership Policy be tabled.

WHEREAS the reason for the deferring consideration was resolved under New Business; AND WHEREAS Council as a whole through consensus believe that it would be appropriate, as well as friendly to reconsider the item; THEREFORE BE IT RESOLVED THAT the Gym membership Policy be re-tabled for consideration.

THAT the Gym membership Policy be approved.

THAT Council supports this initiative.

THAT Council defers considering this initiative until further information can be provided regarding the materials used.

WHEREAS the Court of Revision has prescribed dates and times. AND WHEREAS the public shall be advised that the next Agenda Item for consideration will be the Court of Revision (Agenda Item 8). THAT Council recess until 7:00 p.m.

THAT By-laws 088 of 2024, 089 of 2024, and 090 of 2024 be read a first and second time.

THAT By-laws 079 of 2024, 088 of 2024, 089 of 2024, and 090 of 2024 be read a third and final time.

THAT the Open Meeting adjourn to Closed Meeting at 7:09. To receive information under the following exception: 16.1 Minutes 16.2 239(2)(d) labour relations or employee negotiations. 16.3 239(2) (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose. 16.4 239(2)(b) personal matters about an identifiable individual, including municipal or local board employees; 16.5 239(2)(b) personal matters about an identifiable individual, including municipal or local board employees;

THAT the Closed Meeting adjourn and return to Open Meeting with the following rise and report: - The public be informed that Minutes of Previous meetings were approved. - A resolution regarding staffing is about to be considered in open session under this agenda item.

THAT Council direct staff to proceed with the hiring of a Manager of Recreation & Facilities for 2025; AND THAT Council approve the positional change for the Director of Community Services to the Director of Economic Development & Community Services.

THAT the Meeting adjourn.